This article explains how to insert contact information into a document from your address book in Microsoft Word. Instructions cover Word 2019-2010 and Word for Microsoft 365.

What to Know

  • Customize Quick Access Toolbar > More Commands > Choose commands from > Not in the Ribbon > Address Book > Add > OK.The Address Book icon now appears in the Quick Access Toolbar. In a Word document, place the cursor where you want the contact info.Then, select Insert Address, select the Address Book drop-down arrow, and choose the address book and contact name.

Add an Address Book Button to Quick Access Toolbar

Adding the Insert Address button to the Quick Access Toolbar (QAT) on the ribbon provides quick access to your Outlook contact information.

  • Go to the Quick Access Toolbar and select the Customize Quick Access Toolbar drop-down arrow.
  • Select More Commands.
  • In the Word Options dialog box, select the Choose commands from the drop-down arrow and choose Commands Not in the Ribbon.
  • In the list of commands, select Address Book.
  • Select Add to move the Address Book command to the Quick Access Toolbar list.
  • Select OK to add the Address Book button to the Quick Access Toolbar.

Insert a Contact From Your Address Book

The Address Book icon now appears in the Quick Access Toolbar. Use it to access your Microsoft Outlook address book.

Go to the Quick Access Toolbar and select the Customize Quick Access Toolbar drop-down arrow.

Select More Commands.

In the Word Options dialog box, select the Choose commands from the drop-down arrow and choose Commands Not in the Ribbon.

In the list of commands, select Address Book.

Select Add to move the Address Book command to the Quick Access Toolbar list.

Select OK to add the Address Book button to the Quick Access Toolbar.

  • Place the cursor in the location where you want to insert the contact information.
  • Select Insert Address.​
  • In the Select Name dialog box, select the Address Book drop-down arrow, then select the address book you want to use. Contact names from that book appear in the list.
  • Choose a contact name.
  • Select OK to insert the contact information in the document.

The button is called Insert Address in its tooltip. 

Place the cursor in the location where you want to insert the contact information.

Select Insert Address.​

In the Select Name dialog box, select the Address Book drop-down arrow, then select the address book you want to use. Contact names from that book appear in the list.

Choose a contact name.

Select OK to insert the contact information in the document.

Get the Latest Tech News Delivered Every Day